Crazy time at work right now. Five major projects on my plate all at once. One just launched, two more need to by the end of the month, and the remaining two follow quickly behind this.
The point of telling you that isn't for the sympathy (although I like the "Poor Baby" as much as the next guy), but to tell you about something that hit me hard today...The busier you are, the faster time goes. Today it felt like literally I walked in, had one big long meeting and then it was 7pm! And it wasn't just the meetings but all of the project prep. It has been like this for the past...career...kidding, this heavy for the last two weeks or so.
When this is happening to you, in whatever you are doing, here are some tips that I have developed to maintain sanity:
- Remember; This too shall pass - Every job from CEO to stay at home Mom to combat soldiers, you can be busy all the time but the mayhem is usually x amount of time. If not there are larger issues in play!
- Compartmentalize - Whatever thing you are doing right then, give it 100% attention. Multi-tasking is NOT as efficient as doing, completing and repeating
- Track and Verify - Measure twice and cut once! Have a daily list with ABC priority; must get done, Needs to be done, and would be nice to be done. Not everything is an A! A good guideline is 20/60/20% buckets. Then do not quit until the A's are done...and save the list! When you get down on yourself review your progress. You've come a long way baby!
- Don't allow interruptions - "Sorry no I don't have a minute, but please book a quick 5-10 minute meeting with me to resolve." It wastes so much time to start-stop-start-stop and you fall out of a groove. You'll be surprise how few people interrupting will book that time! But when they do, give them the same focus you were giving whatever you were doing when they came in.
- Fill your schedule - With time for your A's. I know I need about 3-4 uninterrupted hours to get this stuff ready in time for thee presentations...Book it! If you are expected to stay pretty current on email, like I am, I book the time and the amount that I am gonna get through. I have 3-30 min slots to answers emails and I try to keep them brief!
- Make sure one of those compartments is rest! - I have seen people choke a big presentation (Opportunity!) by not taking the time to eat, rest and focus.
What works for you?